Employment Opportunity – Community Admin Officer

Dunvegan Community Trust is a registered Scottish charity (SCIO) that strives to further community development in Dunvegan, Isle of Skye, through various initiatives. Our vision is to create a thriving, sustainable, and inclusive community, addressing the specific needs and aspirations of our residents.

Community Admin Officer – Part time

DCT is looking to support its community development activities, requiring the engagement of a part-time Community Admin Officer (CAO). It is proposed that the role is focused on the supporting the voluntary committee by providing vital administrative and communication support, and provide an integral link between local groups, funding bodies, and working alongside the Development / Project Officer on a regular basis. Key deliverables for the contract will be agreed prior to commencement.

The ideal candidate will be able to carry out the role on a self-employed basis and will be responsible for their own national insurance, income tax and pension arrangements. The position will report into the Chair, but it is envisaged the CAO will work alongside the full committee.

Payment for the contract will be dependent on relevant experience, based on 10 hours per week, 12-month contract, including a 6-month break / review of performance to deliverables. Reasonable out of pocket expenses will be reimbursed with valid receipts.

Applications by 14 July 2023 sent by email to [email protected] to include a detailed CV, a short statement indicating examples of any other relevant experience. The Trust reserves the right to re-advertise the position if a suitable candidate is not found, no agencies please.

Objectives of the role:

• To maintain an organised system of documents, both filed and shared

• To maintain a secure, up to date and comprehensive list of members

• To maintain an organised calendar of dates and events

• Easing the administrative burden of the voluntary trustees

• To increase the membership of the trust

• Improve & manage ongoing community engagement

Community Admin Officer – desirable competencies

    Education & Experience:

• Proven experience in providing administrative support, operational support including financial capability & stakeholder management.

• Preferred experience within non-profit groups, community development activities, ideally contributing towards local projects.

• Local knowledge / experience of the challenges faced by rural communities. Specific skills:

• Strong technical ability to use a variety of applications including Microsoft Word, Excel, PowerPoint, but to include web updates via Word Press and social media.

• High standard of written and spoken English and confident presentation skills.

• Bookkeeping knowledge / financial acumen, with working knowledge of

  applications such as Quickbooks will be an advantage.

• Strong working knowledge of social media and other communication platforms.

• Knowledge of the local Dunvegan area.

  Personal characteristics:

• Ability to work effectively both independently and as part of a team.

• Self-motivated, passionate about making a difference, proactive can-do attitude.

• Ability to complete projects in a timely manner.

• Friendly, enthusiastic, and positive attitude to maintain positive relationships.

• Capacity to work with a diverse range of people, groups, and organisations.

• The successful candidate will be ideally based on Skye, consideration will also be given to candidates who are able to travel to Dunvegan on a regular basis.                           Role specific tasks:

• Attend committee and public meetings where possible, working group meetings if necessary, and take minutes; file and/or distribute.

• Where unable to attend, receive draft minutes from Committee member, tidy up; file and/or distribute.

• Upload necessary minutes to the website / share on social media.

• Keep secure file of any important documents on shared digital workspace.

• Basic book-keeping support (e.g., Quickbooks).

• Submitting EOY to accountant and presenting to AGM.

• Monthly financial report to Committee.

• Bookkeeping / financial support – paying invoices, logging expenses, filing.

• Monitoring website and writing content for news section.

• Developing and sharing newsletters.

• Monitoring emails, replying/forwarding.

• Monitoring funding applications, replying, forwarding in the days leading up to Committee meetings, adding to agenda for next committee meeting.

• Produce agendas / minutes / relevant documentation for committee meetings.

• Responding to funding applicants with result and timescale.

• Keeping up with previous applicants and reminding about project progress reports, where applicable.

• Monitoring social media, and creating a monthly plan of scheduled posts in addition to more frequent sharing and activity.

• Promote community engagement and membership signup on an ongoing basis, through online posting, posters / flyers, and any other imaginative ways.

• Develop and maintain connections with other community groups.

• To help facilitate the smooth operation of the trust & its ongoing liaison with the community.